AGM (Annual General Meeting)

  1. The OQNHE shall conduct an Annual General Meeting (AGM).
  2. An AGM shall be quorate if and while a simple majority of Representatives is present.
  3. At the 2009 AGM, all Representatives had the power to vote. At subsequent AGMs, only Representatives from paid Members shall have the power to vote.

AGM Agenda


  1. Confirmation of Minutes of the previous AGM shall be sought.
  2. The Chairperson shall deliver a report summarising the activities of the previous year.
  3. The Treasurer shall deliver the Annual Financial Statement for approval.
  4. The Auditor (if applicable) shall deliver the Audit Report for noting.
  5. The Returning Officer shall conduct the election of the Executive Committee for the following year.
  6. The Member’s Sponsorship Fee shall be confirmed for the next financial year.
  7. Amendments to these Guidelines may be considered and voted upon, provided that they had been posted on the OAC web site at least five working days prior to the AGM, and that Representatives had been notified of this posting.
  8. General Business shall be called for and dealt with.

Other General Meetings


  1. The Executive Committee may convene General Meetings at any time to further the interests of the OQNHE.
  2. These General Meetings will be conducted informally and in keeping with the mission, purpose and principles of the OQNHE.
  3. A Special General Meeting may be called, if necessary, to deal with matters that were not finalised at an Annual General Meeting. A Special General Meeting has all the powers of an AGM.

The OQNHE conducted the following Annual General Meetings.